Organizing an educational excursion can be quite a daunting task. Organizing and receiving permission from parents or guardians could be a long drawn process. Here are a few tips to organize a hassle free trip.
Select A Place And Date
Decide on a place where the children can learn something in a practical environment. You would also need to organize a hotel or resort where they can be taken to have lunch and stretch their legs and enjoy a bit. If you are deciding to take them only to an educational location like the science centre or the planetarium, it would be a good idea to call ahead and if they have any special events happening so that you can schedule the trip on that day so that the kids experience it. If your trip also includes taking them to an amusement park, you may want to make sure that the location is safe and that all items in the park are maintained and the rides are given amusement ride inspections periodically.
Draw Up A Budget
Once you have selected a place you would have to get in touch with them and inquire as to what packages are available for school children. Most establishments that open their doors to children on educational excursions offer the school a special rate. Most resorts and hotels provide special rates as well. Study bus rental rates so that you could include those amounts into the budget as well.
Get Permission From The Parents
Following deciding on the budget, get it authorized by the management and proceed to inform the parents about the trip in order to get their permission. Include expected departure times and the cost of the trip along with the places you have decided to take the students to see. You would have to get in touch with a bus rental service whose rates are the most cost effective choice. The chaperones and volunteers would be expected to keep an eye on all the students at all times.
Once the number of students expected to leave on the trip is confirmed, you can go ahead and book the hotel for the number of students on the trip. You would then need to nominate a fellow member of the staff to be in charge of collecting the cash from the students and maintain a list of those that are expected to be attending. Encourage other members of the staff to accompany and help to chaperone because you can never have enough volunteers.
Assemble A Meeting Before Departure
Before leaving the school premises, assemble a meeting clearly stating a set of rules and guidelines which is expected to be followed. You would also need to mention the punishments and repercussions the students would have to face if they fail to follow the mentioned rules.
Use the above mentioned points as guidelines to make sure that you have covered all your bases when planning an educational excursion for the students in your school or college.